There are certain actions that businesses typically take when closing. A business ending its operations must file an annual return for the year it goes out of business. It must file the final employment tax returns for any employees. A business must also make final federal tax deposits of these taxes. At the termination of operations, it is also necessary to attach a statement to a return indicating the name of the person in charge of payroll recordkeeping and the address where these records are kept.
Any annual tax return form for a partnership, corporation, S corporation, limited liability company, or trust includes checkboxes near the top front page just below the information describing the business entity. The box that indicates this tax return is a final return must be checked. This also needs to be done on any Schedule K-1s.
Returns must also be filed to report disposing of business property, reporting the exchange of like-kind property, and/or changing the form of the business. The following are some typical actions required when closing a business, depending on the type of business structure:
- Make final federal tax deposits;
- Issue final wage and withholding information to employees;
- File final quarterly or annual employment tax forms;
- File final employee pension/benefit plan;
- Report information from any W-2s issued;
- Report information from any 1099s issued.
- Report capital gains or losses;
- Report partner’s/shareholder’s shares;
- File final tip income and allocated tips information return;
- Issue payment information to sub-contractors;
- Consider allowing S corporation election to terminate;
- Report corporate dissolution or liquidation;
- Report business asset sales; and
- Report the sale or exchange of property used in a trade or business.